Job Description
Position Title
Registrar Specialist II
Job Group Professional & Scientific
Required Minimum Qualifications Bachelor’s degree and 2 years of related experience
Preferred Qualifications - Work experience in catalog and/or curriculum in higher education
- Work experience interpreting and applying complex policies
- Work experience demonstrating a strong attention to detail, independent decision-making, and managing multiple priorities and projects
Job Description The Office of the Registrar is seeking a
Registrar Specialist II for Curriculum, responsible for the final approval of courses, course offerings, and catalog publishing. This role involves coordinating and approving course edits and maintenance, ensuring strict adherence to policies and accuracy. The position serves as a key resource to both the Office of the Registrar and campus partners to support changing needs across multiple cross-functional teams.
The ideal candidate is detail-oriented, possesses excellent communication skills, and can manage multiple priorities independently while thriving in a deadline-driven environment. They will also enforce FERPA requirements and collaborate with the Office of Responsible Research on student record data usage.
Additionally, the Registrar Specialist II will work during University Commencement Ceremonies each fall and spring semester. They will coordinate course offerings term to term, support E-Catalog course editing processes, analyze reports to reconcile course issues, develop training initiatives, and provide technical support to university departmental staff.
Example of Duties - Oversees the creation, updating, maintenance, and approval of course offerings.
- Supports E-Catalog course editing and publishing processes.
- Analyzes reports and reconciles course issues or discrepancies.
- Develops and presents business unit training and materials.
- Provides technical support to others with regard to the course editing process.
- Assists with program of study and degree requirement maintenance.
- May collaborate on business process troubleshooting and security.
Level Guidelines - Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals
- Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues
- Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems
- Responds to a broad range of inquiries and requests
- May provide training and/or direction to lower-level staff
- May lead projects of moderate scope and complexity
- Provides guidance to students
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position. Appointment Type Regular
Number Of Months Employed Per Year 12 Month Work Period
Time Type Full time
Pay Grade PS807
Application Instructions To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
- Retirement benefits including defined benefit and defined contribution plans
- Generous vacation, holiday and sick time and leave plans
- Onsite childcare (Ames, Iowa)
- Life insurance and long-term disability
- Flexible Spending Accounts
- Various voluntary benefits and discounts
- Employee Assistance Program
- Wellbeing program
- Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date October 17, 2025
Posting Close Date October 31, 2025
Job Requisition Number R17981
Job Tags
Full time, Work experience placement, Work at office, Flexible hours,